Last updated: 14/10/2025
This Privacy Policy explains how Patrick Foster Ltd (“we”, “us”, “our”) collects, uses, and protects personal information provided by users of the Chelsea Med Ed platform (“the Website”).
- Who We Are
Patrick Foster Ltd
Registered in the United Kingdom (England and Wales)
Email: ptfoster@ic.ac.uk
No physical business address; correspondence address 30 Circus Mews, United Kingdom, BA1 2PW
We do not currently have a designated Data Protection Officer.
- Information We Collect
We collect the following personal information:
- Name
- Email address
- Billing address
- Uploaded files and study submissions
Users may upload patient-related ultrasound data. It is the user’s responsibility to ensure all patient information is anonymised prior to upload. Files are securely stored and only accessible to authorised administrators and the user who uploaded them.
We do not store or process payment details. Payments are handled securely by Stripe.
We use Google Analytics to understand visitor behaviour. This collects non-identifiable data such as page views, referral sources, and session duration.
- How We Use Your Data
We use your information to:
- Provide and maintain our services
- Manage user accounts and subscriptions
- Communicate regarding approvals and submissions
- Improve the Website’s functionality and user experience
We do not send marketing emails or share identifiable user data with third parties.
- Data Storage and Security
The Website is hosted in Australia.
All files and user data are protected by secure login and encrypted connections (SSL).
Only authorised administrators can view submitted studies.
Data will be retained for as long as necessary for the purposes set out in this policy. Uploaded studies will be irregularly after the completion of a user’s subscription whilst user data may be retained for administrative, legal and tax purposes. Users may request deletion of their personal data by contacting ptfoster@ic.ac.uk.
- Legal Basis for Processing
We process personal data under the following lawful bases:
- Performance of a contract – to provide access to the submission platform and feedback.
- Legitimate interests – to maintain and improve our services.
- We do not actively process special category personal data. If identifiable health data is uploaded contrary to our terms, it will be deleted as soon as reasonably practicable.
- Your Rights
Under UK GDPR, you have the right to:
- Access the data we hold about you
- Request correction of any inaccurate data
- Request deletion of your data (“right to be forgotten”)
- Object to processing in certain circumstances
To exercise any of these rights, contact ptfoster@ic.ac.uk.
- Data Sharing
We do not sell, rent, or share user data with third parties.
The only exception is anonymised analytics shared via Google Analytics.
- International Data Transfers
As data is hosted in Australia, it may be transferred outside the UK. We ensure appropriate protections are in place to safeguard your information.
- Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date.
10.Data processing and controlling
Patrick Foster Ltd acts as a data controller for the user account and subscription information, and as a data processor for uploaded study files. Users remain the data controller for uploaded content and are responsible for ensuring compliance with applicable data protection laws.
11.Contact for complaints
If you are not satisfied with how we handle your data, you have the right to lodge a complaint with the UK Information Commissioners Office (ICO): www.ico.gov.uk.